Cleverstack is a software delivery business. We work with small and mid-sized businesses to define and deliver operational software — through a structured engagement model that fixes scope before work begins and governs delivery through to a clear close.

We work with founders, operations managers, and finance leads in small and mid-sized businesses who need operational software delivered predictably. If you have a defined operational problem and need a contained, well-scoped solution, we are likely a fit.

We focus on contained operational systems: client portals, internal operations tools, paper-to-digital systems, dashboards and reporting, system integrations, workflow automation, AI-assisted workflows, and new capability builds. Each engagement is scoped to a defined problem with explicit boundaries. We also consider custom engagements for the right client and problem — if your situation doesn't fit a standard shape, tell us about it and we'll let you know whether it's something we can take on.

Every engagement moves through two phases. Discovery — a paid, structured process that defines delivery-ready scope before any delivery is authorised. Then Delivery — execution against that locked scope, with formal acceptance at close. See our How We Work page for the full picture.

The Discovery fee covers the structured definition work that must happen before delivery can begin. It is a fixed fee based on the structural complexity of your project — not the time spent. It is not a deposit against delivery costs. The appropriate band is confirmed after an initial discussion.

No. Delivery pricing is established only after scope is defined through Discovery. We do not provide estimates, indicative pricing, or ballpark figures before a delivery-ready scope exists. Estimates without scope are guesses — and guesses create problems.

Payment is tied to defined delivery outcomes — not time or effort. The Discovery fee covers the definition phase. Delivery is activated by a separate fee once scope is locked. Delivery work proceeds through milestones, with payment released when each deliverable is accepted. Full details are on our How We Work page.

Every project requires us to match and schedule the right delivery team for your specific scope — this typically takes 2–3 weeks from engagement confirmation. From there, we work with you through Discovery to define the full timeline. Indicative durations once scoped and scheduled:

• System integration: 1–3 weeks
• Workflow automation: 1–3 weeks
• Paper-to-digital system: 2–4 weeks
• Dashboard and reporting: 2–4 weeks
• Internal operations tool: 2–5 weeks
• Client portal: 3–6 weeks
• AI-assisted workflow: 3–6 weeks
• New capability build: 4–8 weeks

Changes to scope during delivery are handled through a formal change process. They are assessed against the agreed scope, documented, and authorised before any additional work proceeds. We do not absorb undocumented scope changes.

A completed engagement is one where the agreed deliverables have been produced, reviewed against the agreed acceptance criteria, and formally accepted. At that point, the engagement closes. No further obligation is implied beyond what is explicitly agreed.

Delivered work that does not conform to agreed acceptance criteria will be corrected within 30 days of delivery at no additional cost. This applies to the agreed scope — new requirements or changes are handled separately.

Post-delivery support is not included by default. Where ongoing support is required, it is scoped and agreed as a separate engagement.

Yes. All engagements are protected by a mutual non-disclosure agreement signed before project details are exchanged. Every engagement is also governed by a formal written agreement with clear terms on both sides. Full details are on our Client Protection page.

Yes. IP created during delivery transfers to you once all payment obligations are met.

You will have a single point of contact throughout your engagement. Expect scheduled check-ins, milestone-based updates, and a clear channel for questions or clarifications. The exact cadence is confirmed during onboarding.

See our Capabilities page for a full list of technologies and platforms we work across.

Yes. Submit a short enquiry through our Get Started page and if your situation looks like a fit, we will arrange a short initial conversation — no commitment required.

Yes. Every Cleverstack engagement is governed by a formal written agreement. Our contracts are plain-English, clearly structured, and designed to protect both parties. Prospective clients are welcome to request a copy prior to committing — get in touch through our Contact page and we'll send it across.

Not by default. Where ongoing support is required after delivery, it is scoped and agreed as a separate engagement.

Cleverstack is headquartered on the Gold Coast, Australia, and operates as a division of the Terradigm Group.

Submit a short enquiry through our Get Started page. Tell us about the problem you are trying to solve. We will review and come back to you to discuss fit and next steps. No commitment required at this stage.