The Cleverstack Process
5-Step Workflow Overview
We follow a transparent and streamlined process to ensure your project is delivered smoothly, on time, and to spec.
1. Registration
You create an account and provide your basic contact information.
We schedule an initial consultation if needed.
2. Job Submission
Submit your project brief or requirements through our intake form.
Our team reviews your submission and provides a proposed scope, budget, and milestone plan.
3. Subcontractor Assignment & Approval
Cleverstack does not perform the development work ourselves. Instead, we facilitate expert matching and maintain high-level oversight throughout each project milestone.
Once we scope your project, we select a specialist delivery team from our vetted subcontractor pool.
You’ll review the proposed scope and approve the project by providing a deposit.
We then hand off your job to the delivery team, ensuring a clean and documented transition.
4. Execution & Milestones
The project is divided into clear, trackable milestones.
We check in at critical milestones to ensure work is progressing smoothly and as expected. If any delays or blockers arise, we step in to resolve them quickly.
Payment process is followed as described in the Payment Structure section.
We complete and deliver each stage before the corresponding funds are released.
5. Delivery
Upon completion of all milestones, the final deliverables are handed over.
A post-delivery bug-fix window (typically 30 days) ensures everything functions as expected.
Estimated Timelines
Typical Durations:
Small projects: 1–2 weeks
Medium projects: 3–6 weeks
Long projects: TBD
Clear timelines help you plan effectively and ensure mutual accountability.
Payment Structure
To keep things fair and efficient for everyone, we use a flexible and transparent payment model:
1. Project Initiation Deposit
Before we begin, a small upfront payment (typically 10–20% of the project) secures your spot, covers early planning, and allows us to assign your team. This is a standard, non-refundable initiation fee.
2. Milestone-Based Payments
The remainder of the project is divided into clearly defined milestones. Each milestone is invoiced in advance, with payment tied to specific deliverables. You only pay as progress is made—ensuring alignment, transparency, and momentum.
3. Built-In Protection
Milestone-based payments offer a natural safeguard: no deliverable, no payment. This structure minimizes upfront risk while keeping your project moving forward smoothly.
Example Project Walkthrough
To illustrate how this works in practice:
Client Registers
Submits App Brief
Our Team Proposes Milestones
Client provides upfront commitment payment
Milestone 1 Delivered → Funds Released
Subsequent Milestones Completed in Order
Final Testing & Delivery
Post-Delivery 30-Day Bug Fix Window Opens
Our Internal Workflow
To illustrate how this works in practice:
Lead Qualification
Discovery Call
Scoping & Proposal
Subcontractor Handoff
Client Deposit
Execution & Oversight
Final Delivery